Whether you’re looking to become a notary public in Alabama for the first time or renew your existing commission, the process can be straightforward if you follow the right steps. This guide outlines both how to become a notary and how to renew your license, helping you stay compliant and ready to serve. We’ve also included a helpful FAQ section to address common concerns and ensure you have all the information you need in one place.
1. Requirements to Become a Notary in Alabama
Becoming a notary public in Alabama requires meeting certain eligibility criteria and following a step-by-step process to ensure you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of Alabama or, if you live out of state, be employed in Alabama.
- You must be able to read and write English.
- You cannot have been convicted of a crime involving moral turpitude.
Step 1: Apply to Your County Probate Office
In Alabama, notary appointments are handled at the county level. You must submit an application through the Probate Office in the county where you reside or work. Contact your local office to obtain the necessary application forms.
- Note: Requirements for the application process can vary slightly by county, so it’s important to verify the specific steps with your Probate Office.
Step 2: Secure a $25,000 Surety Bond
Alabama requires notaries to obtain a $25,000 surety bond to protect the public from any errors or misconduct. Bonds are available through insurance agents or surety companies. This bond must be filed with the Probate Office along with your application.
Step 3: Pay the Required Fees
The fee for becoming a notary in Alabama also varies by county. Typically, this fee ranges from $10 to $50. Contact your local Probate Office for exact pricing and payment instructions.
Step 4: Purchase Your Notary Seal
Once your application is approved, you will need to purchase a notary seal or stamp that meets Alabama’s legal requirements. The seal must include your name, county of appointment, and commission expiration date. Alabama law also requires the notary to sign each notarial act in ink.
Step 5: Receive Your Commission Certificate
Upon approval of your application and bond, you will receive your commission certificate from the Probate Office. This document confirms your official status as a notary public. Be sure to keep this certificate in a safe place.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Alabama?
The processing time depends on your county’s Probate Office, but it typically takes 2-4 weeks from the submission of your application until you receive your commission certificate.
2. Where can I find my county’s Probate Office?
You can locate your county's Probate Office by visiting the Alabama Secretary of State’s website or performing a quick search online for your specific county.
3. What happens if my application is denied?
If your application is denied, contact your local Probate Office for guidance on what steps you can take to reapply or correct any issues with your application.
4. How do I properly maintain my notary journal?
While Alabama does not require notaries to maintain a journal, it is recommended to do so. Recording details such as the date, type of notarial act, name and address of the signer, and form of identification used can help protect you from liability and provide a record of your work.
2. Requirements for Notary License Renewal in Alabama
In Alabama, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Reapply to Your County Probate Office
The renewal process is similar to the initial application process. Contact your county Probate Office to submit a renewal application. Be sure to start this process well before your current commission expires to avoid any gaps in your authority as a notary.
Step 2: Secure a New $25,000 Surety Bond
Each renewal period requires securing a new $25,000 surety bond. You must file this bond with the Probate Office as part of your renewal application.
Step 3: Pay the Renewal Fees
Renewal fees also vary by county, typically ranging from $10 to $50. Check with your county Probate Office for exact fees and payment instructions.
Step 4: Update Your Notary Seal
If your notary seal or stamp has become worn or no longer meets the state’s requirements, you’ll need to replace it. Ensure that your seal reflects your updated commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What should I do if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to go through the renewal process with your county’s Probate Office, which may include retaking the steps to reapply and secure a new bond.
2. Can I perform remote notarizations in Alabama?
At this time, Alabama does not allow remote online notarization (RON). All notarizations must be done in person.
3. What are the fees for notarial services in Alabama?
Alabama does not set a maximum fee for notarial services, but fees should be reasonable. Some counties may offer guidelines, so check with your local Probate Office.
4. What happens if I lose my notary seal?
If your notary seal or stamp is lost or stolen, you must notify your Probate Office. You will need to obtain a new seal before you can continue performing notarial acts.
Additional Resources
For more detailed information, helpful tools, and official documents, check out the following links:
- Alabama Secretary of State Notary Information: Access the official state page for notary licensing requirements, training providers, and application portals.
- Locate Your County Probate Office: Find your local county Probate Office for application and renewal submission.
- Submit Your Notary Application: Start your application or renew your notary commission through the state's official portal.