This guide outlines both how to become a notary and how to renew your license, helping you stay compliant and ready to serve. We’ve also included a helpful FAQ section to address common concerns and ensure you have all the information you need in one place.
1. Requirements to Become a Notary in Arizona
Becoming a notary public in Arizona requires meeting certain eligibility criteria and following a step-by-step process to ensure you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Arizona.
- You must be able to read and write English.
- You cannot have been convicted of a felony unless your civil rights have been restored.
Step 1: Complete the Notary Application
In Arizona, you must complete a notary application and submit it to the Arizona Secretary of State’s office. Applications can be completed online through the Secretary of State’s eNotary portal, or you can submit a paper application by mail.
Step 2: Secure a $5,000 Surety Bond
Arizona requires notaries to obtain a $5,000 surety bond to protect the public from any errors or misconduct. The bond must be filed with your notary application, and it can be obtained through an insurance or bonding agency.
Step 3: Pay the Application Fees
The fee for becoming a notary in Arizona is $43. This payment must be submitted along with your application and bond.
Step 4: Purchase Your Notary Seal
Once your application is approved, you will need to purchase a notary seal that meets Arizona’s legal requirements. The seal must include your name, the words "Notary Public," "State of Arizona," and your commission expiration date. Ensure your seal is compliant as it will be used on all notarial acts.
Step 5: Receive Your Commission Certificate
After your application and bond have been processed, you will receive your commission certificate from the Arizona Secretary of State’s office. This certificate verifies your official status as a notary public, and you should keep it in a safe place.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Arizona?
Processing times can vary, but it generally takes 2-4 weeks for the Arizona Secretary of State’s office to process your application and issue your commission.
2. Where do I submit my notary application in Arizona?
You can submit your application to the Arizona Secretary of State’s office online through the eNotary portal or by mail. Check the Secretary of State’s website for submission instructions.
3. What happens if my application is denied?
If your application is denied, you will receive a notice explaining the reasons for denial. You may reapply after correcting any issues that led to the denial.
4. Do I need to maintain a notary journal in Arizona?
Yes, Arizona law requires notaries to maintain a notary journal. The journal must include a record of each notarial act, including the date, type of act, name and address of the signer, and form of identification used.
2. Requirements for Notary License Renewal in Arizona
In Arizona, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Reapply to the Secretary of State’s Office
The renewal process is similar to the initial application process. You will need to submit a renewal application to the Arizona Secretary of State’s office, either online or by mail. Start this process well before your current commission expires to avoid any gaps in your authority as a notary.
Step 2: Secure a New $5,000 Surety Bond
You are required to secure a new $5,000 surety bond for each renewal period. The bond must be submitted with your renewal application.
Step 3: Pay the Renewal Fees
The renewal fee is $43 and must be submitted with your bond and renewal application.
Step 4: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets the state’s requirements, you will need to purchase a new one. Ensure the updated seal includes your renewed commission expiration date and is ready for use.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to go through the reapplication process, and there may be a delay in reissuing your authority as a notary.
2. Can I perform remote notarizations in Arizona?
Yes, Arizona allows for remote online notarization (RON). You must register with the state and comply with the additional requirements for remote notarization, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Arizona?
Arizona law allows notaries to charge $10 per notarial act. Additional fees for travel or other services may be charged but must be disclosed and agreed upon beforehand.
4. What should I do if my notary seal is lost or stolen?
If your notary seal is lost or stolen, you must notify the Arizona Secretary of State’s office immediately. You will need to order a replacement seal before continuing any further notarial acts.