This guide outlines both how to become a notary and how to renew your license, helping you stay compliant and ready to serve. We’ve also included a helpful FAQ section to address common concerns and ensure you have all the information you need in one place.
1. Requirements to Become a Notary in California
Becoming a notary public in California requires meeting certain eligibility criteria and following a step-by-step process to ensure you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of California.
- You must be able to read and write English.
- You cannot have any disqualifying criminal convictions.
Step 1: Complete a 6-Hour Notary Public Education Course
California requires all new notary applicants to complete a 6-hour notary public education course that is approved by the Secretary of State. The course can be completed online or in person, and covers the duties, responsibilities, and laws related to notarial acts in California.
Step 2: Pass the California Notary Exam
After completing the required education course, you must pass a notary public exam administered by the California Secretary of State. The exam consists of multiple-choice questions that test your knowledge of notary laws, ethics, and procedures.
- Tip: Study the materials provided during your education course and consider taking practice exams to prepare.
Step 3: Submit a Notary Application
Once you’ve passed the exam, you must submit your notary application to the California Secretary of State’s office. The application will require you to provide proof of your completed education and exam results.
Step 4: Submit a $15,000 Surety Bond
California requires all notaries to obtain a $15,000 surety bond. The bond must be filed with your application to protect the public from any errors or misconduct you may commit as a notary.
Step 5: Complete a Background Check and Fingerprinting
As part of the notary application process, you will need to complete a background check, which includes fingerprinting through a live scan service. This step is mandatory to ensure that applicants meet California's legal standards for becoming a notary.
Step 6: Pay the Application Fees
The fee for becoming a notary in California is $40, which must be submitted with your application. Fees for the exam and background check are separate and additional.
Step 7: Purchase Your Notary Seal and Journal
Once your application is approved, you will need to purchase a notary seal and notary journal. The seal must include your name, the words "Notary Public," "State of California," and your commission expiration date. You are also required by California law to maintain a journal of all notarial acts.
Step 8: Receive Your Commission Certificate
After completing all the steps, including your background check and application approval, you will receive your commission certificate from the California Secretary of State. This certificate confirms your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in California?
Processing times vary, but it typically takes 4-6 weeks from the submission of your application to the issuance of your commission certificate.
2. Do I have to renew my notary training if I am renewing my commission?
If you are renewing your commission, you must complete a 3-hour refresher course approved by the Secretary of State if your commission has not expired. If your commission has expired, you will need to complete the full 6-hour course.
3. Is the California notary exam difficult?
The California notary exam covers material from the required education course, and while it can be challenging, studying and preparation can help you pass. Many applicants find it helpful to take practice exams to ensure they are ready.
4. What happens if my application is denied?
If your application is denied, you will receive an explanation from the Secretary of State’s office. You may correct any issues and reapply.
5. How do I properly maintain my notary journal?
California law requires notaries to maintain a notary journal that includes a record of each notarial act, including the date, type of act, name and address of the signer, and form of identification used. The journal must be kept in a secure location.
2. Requirements for Notary License Renewal in California
In California, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Complete the 3-Hour Notary Refresher Course
If your notary commission is still valid, you only need to complete a 3-hour refresher course approved by the Secretary of State. If your commission has expired, you must complete the full 6-hour course again.
Step 2: Reapply to the Secretary of State’s Office
Submit a renewal application to the California Secretary of State’s office. The renewal process is similar to the initial application, and includes verifying your notary education and filing a new bond.
Step 3: Submit a New $15,000 Surety Bond
You are required to secure a new $15,000 surety bond for each renewal period. The bond must be submitted with your renewal application.
Step 4: Pay the Renewal Fees
The renewal fee is $40 and must be submitted with your bond and renewal application. Additional fees may apply for the background check and fingerprinting.
Step 5: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets the state’s requirements, you’ll need to purchase a new one. Ensure the updated seal reflects your renewed commission expiration date.
Step 6: Maintain Your Notary Journal
Your notary journal must continue to be maintained throughout your career as a notary. California law requires you to keep a record of all notarial acts for at least 10 years after the date of the last entry.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to complete the full application process again, including taking the 6-hour course.
2. Can I perform remote notarizations in California?
Yes, California allows for remote online notarization (RON), but notaries must comply with specific rules and use state-approved technology platforms.
3. What fees can I charge for notarial services in California?
California law allows notaries to charge a maximum of $15 per notarization. Additional fees for travel or other services may be charged but must be agreed upon in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must immediately notify the California Secretary of State’s office. You will need to obtain a new seal and ensure that any missing journal entries are reported.