This guide outlines both how to become a notary and how to renew your license, helping you stay compliant and ready to serve. We’ve also included a helpful FAQ section to address common concerns and ensure you have all the information you need in one place.
1. Requirements to Become a Notary in Washington, D.C.
Becoming a notary public in Washington, D.C., requires meeting certain eligibility criteria and following a step-by-step process to ensure you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of Washington, D.C., or maintain a principal place of business within the District.
- You must be able to read and write English.
- You cannot have any disqualifying criminal convictions.
Step 1: Complete the Notary Application
In Washington, D.C., you must complete a notary public application and submit it to the Office of the Secretary. The application includes personal information, your professional background, and a statement of character. You must also declare the jurisdiction where you will perform your notarial duties (e.g., home or work).
Step 2: Obtain the $2,000 Surety Bond
D.C. requires all notaries to obtain a $2,000 surety bond to protect the public from any errors or misconduct. You must obtain this bond from an authorized surety company and submit it with your application.
Step 3: Pay the Application Fees
The fee for becoming a notary public in Washington, D.C., is $75. This fee must be submitted with your application, along with the surety bond.
Step 4: Purchase Your Notary Seal
Once your application is approved, you will need to purchase a notary seal that meets Washington, D.C.’s legal requirements. The seal must include your name, the words "Notary Public," "District of Columbia," and your commission expiration date.
Step 5: Take the Oath of Office
After your application is approved, you will be required to take an Oath of Office before the Mayor of Washington, D.C., or their designated representative. This oath is required for the commission to be officially issued.
Step 6: Receive Your Commission Certificate
Once you’ve taken the Oath of Office, you will receive your commission certificate, confirming your official status as a notary public. This certificate must be kept in a secure place.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Washington, D.C.?
Processing times typically range from 4-6 weeks after the submission of your application and the completion of the Oath of Office.
2. Where do I submit my notary application in Washington, D.C.?
Applications must be submitted to the Office of the Secretary of the District of Columbia, either online or in person.
3. What happens if my application is denied?
If your application is denied, the Office of the Secretary will inform you of the reasons for the denial. You may correct the issues and reapply.
4. Do I need to maintain a notary journal in Washington, D.C.?
While Washington, D.C., does not legally require notaries to maintain a journal of their acts, it is strongly recommended. Keeping a journal can help protect you from liability and serve as a record for your notarial acts.
2. Requirements for Notary License Renewal in Washington, D.C.
In Washington, D.C., notary commissions are valid for five years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted to the Office of the Secretary of the District of Columbia. The renewal process is similar to the initial application and requires proof of eligibility.
Step 2: Obtain a New $2,000 Surety Bond
Each renewal period requires securing a new $2,000 surety bond. The bond must be submitted with your renewal application.
Step 3: Pay the Renewal Fees
The renewal fee is $75 and must be submitted with your bond and renewal application.
Step 4: Take the Oath of Office
As with your initial commission, you will need to take the Oath of Office again before the Mayor or their designated representative for your renewal.
Step 5: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets the state’s requirements, you will need to purchase a new one. Ensure the updated seal includes your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to go through the entire application process again to be re-commissioned.
2. Can I perform remote notarizations in Washington, D.C.?
Yes, Washington, D.C., allows for remote online notarization (RON). You must register with the District and comply with the additional requirements, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Washington, D.C.?
Washington, D.C., allows notaries to charge $5 per notarization. Additional fees for travel or other services may be charged but must be agreed upon in advance.
4. What should I do if my notary seal is lost or stolen?
If your notary seal is lost or stolen, you must notify the Office of the Secretary immediately. You will need to obtain a new seal and report any missing entries from your notary journal if you maintain one.