Hawaii’s notary system is distinct in that it requires all applicants, whether new or renewing, to take a written examination—a requirement not commonly found in most other states. Additionally, Hawaii is one of the few states that allows residents of neighboring U.S. territories to apply for a notary commission if they work within the state. Whether you are looking to serve your local community or tourists, this guide will help you navigate Hawaii’s unique requirements and prepare you for both the application and renewal processes.
1. Requirements to Become a Notary in Hawaii
Becoming a notary public in Hawaii requires meeting certain eligibility criteria and following a step-by-step process to ensure you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Hawaii or a U.S. citizen working in Hawaii or a neighboring U.S. territory.
- You must be able to read and write English.
- You cannot have any felony convictions unless you have had your rights restored.
Step 1: Complete the Notary Application
In Hawaii, you must complete a notary public application and submit it to the Hawaii Department of the Attorney General’s Notary Public Office. The application will ask for your personal details and professional background.
Step 2: Pass the Notary Exam
Hawaii requires all applicants to pass a written notary exam. The exam is administered by the Attorney General’s Notary Public Office and tests your knowledge of Hawaii’s notary laws and procedures.
Step 3: Obtain a $1,000 Surety Bond
Hawaii requires notaries to obtain a $1,000 surety bond to protect the public from any errors or misconduct. The bond must be filed with your notary application.
Step 4: Pay the Application Fees
The fee for becoming a notary in Hawaii is $20. This fee must be paid when you submit your application and bond to the Attorney General’s Notary Public Office.
Step 5: Purchase Your Notary Seal
Once your application is approved and you have passed the exam, you will need to purchase a notary seal that meets Hawaii’s legal requirements. The seal must include your name, the words "Notary Public," "State of Hawaii," and your commission expiration date.
Step 6: Receive Your Commission Certificate
After completing the necessary steps, including the exam and filing your bond, you will receive your commission certificate from the Hawaii Department of the Attorney General. This certificate confirms your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Hawaii?
The processing time varies but typically takes 4-6 weeks after submitting your application and passing the notary exam.
2. Where do I submit my notary application in Hawaii?
Applications must be submitted to the Hawaii Department of the Attorney General’s Notary Public Office either online or by mail.
3. What happens if my application is denied?
If your application is denied, you will receive notification of the reasons, and you may correct the issues and reapply.
4. Do I need to maintain a notary journal in Hawaii?
Yes, Hawaii law requires notaries to maintain a journal of all their notarial acts. The journal must include the date, type of act, name and address of the signer, and the form of identification used.
2. Requirements for Notary License Renewal in Hawaii
In Hawaii, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
You must submit a renewal application to the Hawaii Department of the Attorney General. Renewal applications should be submitted well before your commission’s expiration date to avoid any gaps in your notarial duties.
Step 2: Pass the Notary Exam Again
Hawaii requires all renewing notaries to retake and pass the notary exam. This ensures you remain up-to-date on Hawaii’s laws and regulations governing notarial acts.
Step 3: Obtain a New $1,000 Surety Bond
As part of the renewal process, you must obtain a new $1,000 surety bond and submit it along with your renewal application.
Step 4: Pay the Renewal Fees
The renewal fee is $20, which must be submitted with your bond and renewal application.
Step 5: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to retake the notary exam and reapply for a new commission.
2. Can I perform remote notarizations in Hawaii?
No, as of 2024, Hawaii does not allow for remote online notarization (RON). All notarizations must be conducted in person.
3. What fees can I charge for notarial services in Hawaii?
Hawaii allows notaries to charge a reasonable fee for their services. While the state does not set a specific maximum, fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Hawaii Department of the Attorney General immediately. You will need to obtain a new seal and report any lost or stolen entries from your notary journal.