Indiana notaries have embraced modernization with the state offering both traditional and remote online notarizations (RON). Indiana also mandates a specific notary education requirement, which is unique compared to many other states. This educational component ensures that all notaries have a solid understanding of Indiana’s laws and responsibilities before receiving their commission. This guide will walk you through the specific steps to becoming or renewing as a notary in Indiana, ensuring you comply with all legal requirements.
1. Requirements to Become a Notary in Indiana
Becoming a notary public in Indiana requires meeting certain eligibility criteria and following a detailed process to ensure you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Indiana, or if you live out of state, you must primarily work in Indiana.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete a Notary Education Course
Indiana requires all new notary applicants to complete a notary education course that is approved by the Indiana Secretary of State. This course can be completed online and covers the duties, responsibilities, and laws pertaining to notarial acts in Indiana.
Step 2: Pass the Notary Exam
After completing the education course, you must pass a notary exam administered by the Indiana Secretary of State. The exam ensures that applicants have a firm understanding of the laws and ethical practices of notarial acts.
Step 3: Submit the Notary Application
Once you’ve completed the education course and passed the exam, you must submit your notary public application to the Indiana Secretary of State. The application requires personal details and proof of education and exam completion.
Step 4: Obtain a $25,000 Surety Bond
Indiana requires notaries to obtain a $25,000 surety bond. This bond is designed to protect the public from any errors or misconduct, and it must be filed with your application.
Step 5: Pay the Application Fees
The fee for becoming a notary in Indiana is $75, which must be submitted with your application and bond.
Step 6: Purchase Your Notary Seal
Once your application is approved, you will need to purchase a notary seal that meets Indiana’s legal requirements. The seal must include your name, the words "Notary Public," "State of Indiana," and your commission expiration date.
Step 7: Receive Your Commission Certificate
Once you have completed all the steps and your application is approved, you will receive your commission certificate from the Indiana Secretary of State, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Indiana?
Processing times are typically 2-4 weeks after submitting your application and completing the notary education course and exam.
2. Where do I submit my notary application in Indiana?
Applications must be submitted to the Indiana Secretary of State’s office, either online or by mail.
3. What happens if my application is denied?
If your application is denied, the Indiana Secretary of State will inform you of the reasons. You may correct any issues and reapply.
4. Do I need to maintain a notary journal in Indiana?
Indiana does not legally require notaries to maintain a journal, but it is highly recommended. Keeping a journal helps protect you from liability and serves as a record of your work.
2. Requirements for Notary License Renewal in Indiana
In Indiana, notary commissions are valid for eight years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Complete a Notary Education Refresher
As part of your renewal process, you must complete a notary education refresher course. This course ensures that you are up-to-date with Indiana’s notary laws and requirements.
Step 2: Submit Your Renewal Application
Renewal applications must be submitted to the Indiana Secretary of State. The renewal process is similar to the initial application, and you must provide proof of education completion.
Step 3: Obtain a New $25,000 Surety Bond
Each renewal period requires securing a new $25,000 surety bond. The bond must be submitted with your renewal application.
Step 4: Pay the Renewal Fees
The renewal fee is $75, which must be submitted with your bond and renewal application.
Step 5: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again, including taking the education course and exam.
2. Can I perform remote notarizations in Indiana?
Yes, Indiana allows for remote online notarization (RON). You must register with the Secretary of State and comply with additional requirements, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Indiana?
Indiana law allows notaries to charge a reasonable fee for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Indiana Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries from your journal.