Kansas stands out for its streamlined notary application process, with no mandatory education or exam required for most applicants. Additionally, the state allows both residents and non-residents who work in Kansas to apply for a notary commission. Kansas also offers remote online notarization (RON) as part of its evolving notary services. This guide will walk you through the specific steps to becoming or renewing as a notary in Kansas, ensuring compliance with state laws.
1. Requirements to Become a Notary in Kansas
Becoming a notary public in Kansas requires meeting certain eligibility criteria and following a straightforward process to ensure you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Kansas or a non-resident who is employed in Kansas.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Application
In Kansas, you must complete a notary public application and submit it to the Kansas Secretary of State’s office. The application will require personal details and employment information if you are a non-resident working in Kansas.
Step 2: Obtain a $7,500 Surety Bond
Kansas requires notaries to obtain a $7,500 surety bond. This bond must be filed with your application and protects the public from any errors or misconduct.
Step 3: Pay the Application Fees
The fee for becoming a notary in Kansas is $25. This fee must be submitted with your application and bond.
Step 4: Purchase Your Notary Seal
Once your application is approved, you will need to purchase a notary seal that meets Kansas’ legal requirements. The seal must include your name, the words "Notary Public," "State of Kansas," and your commission expiration date.
Step 5: Receive Your Commission Certificate
After your application and bond have been processed, you will receive your commission certificate from the Kansas Secretary of State. This certificate confirms your official status as a notary public in Kansas.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Kansas?
The processing time is typically 1-2 weeks after the submission of your application and bond.
2. Where do I submit my notary application in Kansas?
Applications must be submitted to the Kansas Secretary of State’s office, either online or by mail.
3. What happens if my application is denied?
If your application is denied, the Kansas Secretary of State will inform you of the reasons. You may correct the issues and reapply.
4. Do I need to maintain a notary journal in Kansas?
Kansas does not require notaries to maintain a journal, but it is highly recommended. Keeping a journal can help protect you from liability and serve as a record of your notarial acts.
2. Requirements for Notary License Renewal in Kansas
In Kansas, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted to the Kansas Secretary of State. The process is similar to the initial application and includes submitting a new bond.
Step 2: Obtain a New $7,500 Surety Bond
Each renewal period requires securing a new $7,500 surety bond. The bond must be submitted with your renewal application.
Step 3: Pay the Renewal Fees
The renewal fee is $25 and must be submitted with your bond and renewal application.
Step 4: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure the updated seal includes your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again.
2. Can I perform remote notarizations in Kansas?
Yes, Kansas allows for remote online notarization (RON). You must register with the state and comply with the additional requirements, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Kansas?
Kansas law allows notaries to charge a reasonable fee for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Kansas Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal if you maintain one.