Kentucky offers two types of notary commissions: traditional notary public and notary public special commission, which allows notarizations across state lines for documents intended to be used outside of Kentucky. Additionally, Kentucky permits remote online notarization (RON), modernizing the state’s notary laws. This guide will walk you through the specific steps to becoming or renewing as a notary in Kentucky, ensuring compliance with both traditional and remote notarization rules.
1. Requirements to Become a Notary in Kentucky
Becoming a notary public in Kentucky requires meeting certain eligibility criteria and following a process that ensures you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Kentucky or maintain a place of employment within the state.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Application
In Kentucky, you must complete a notary public application and submit it to the Kentucky Secretary of State’s office. The application will ask for personal details and information regarding your residence or employment in the state.
Step 2: Obtain a Surety Bond
Kentucky requires notaries to obtain a surety bond of $1,000 for a traditional notary public or $10,000 for a notary public special commission. The bond protects the public from any errors or misconduct.
Step 3: Pay the Application Fees
The fee for becoming a notary public in Kentucky is $10 for a traditional notary and $20 for a special commission notary. This fee must be submitted with your application and bond.
Step 4: File Your Commission with the County Clerk
Once your application is approved by the Secretary of State, you must file your commission with the county clerk’s office in the county where you live or work. This step is required before you can begin notarizing documents.
Step 5: Purchase Your Notary Seal
After filing your commission with the county clerk, you will need to purchase a notary seal that meets Kentucky’s legal requirements. The seal must include your name, the words "Notary Public," "State of Kentucky," and your commission expiration date.
Step 6: Receive Your Commission Certificate
Once you have completed all steps, including filing your commission and obtaining your seal, you will receive your commission certificate from the Kentucky Secretary of State.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Kentucky?
The processing time is typically 1-2 weeks after the submission of your application and bond.
2. Where do I submit my notary application in Kentucky?
Applications must be submitted to the Kentucky Secretary of State’s office, either online or by mail, and your commission must be filed with the local county clerk.
3. What happens if my application is denied?
If your application is denied, the Kentucky Secretary of State will inform you of the reasons. You may correct the issues and reapply.
4. Do I need to maintain a notary journal in Kentucky?
Kentucky does not require notaries to maintain a journal, but it is highly recommended. Keeping a journal helps protect you from liability and serves as a record of your work.
2. Requirements for Notary License Renewal in Kentucky
In Kentucky, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted to the Kentucky Secretary of State. The process is similar to the initial application and includes submitting a new bond.
Step 2: Obtain a New Surety Bond
You must secure a new surety bond of $1,000 for a traditional notary or $10,000 for a special commission notary. The bond must be submitted with your renewal application.
Step 3: Pay the Renewal Fees
The renewal fee is $10 for a traditional notary or $20 for a special commission notary. This fee must be submitted with your bond and renewal application.
Step 4: File Your New Commission with the County Clerk
After your renewal application is approved, you must file your new commission with the county clerk’s office in the county where you live or work.
Step 5: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again.
2. Can I perform remote notarizations in Kentucky?
Yes, Kentucky allows for remote online notarization (RON). You must register with the state and comply with the additional requirements, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Kentucky?
Kentucky law allows notaries to charge a reasonable fee for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Kentucky Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal if you maintain one.