Maine’s notary system is unique in that it allows for lifetime notary commissions, provided notaries meet the state’s requirements and remain in good standing. Unlike many states, Maine also requires applicants to pass a written examination. Additionally, the state offers remote online notarization (RON), providing flexibility for notaries to perform digital notarizations. This guide will walk you through the specific steps to becoming or renewing as a notary in Maine.
1. Requirements to Become a Notary in Maine
Becoming a notary public in Maine requires meeting certain eligibility criteria and following a thorough process to ensure you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Maine or maintain a place of business within the state.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Application
In Maine, you must complete a notary public application and submit it to the Maine Secretary of State’s office. The application will ask for personal details and employment information if applicable.
Step 2: Pass the Written Examination
Maine requires all applicants to pass a written notary exam. The exam covers notarial laws, procedures, and best practices. You can find study materials and exam details through the Maine Secretary of State’s office.
Step 3: Obtain a Surety Bond
Maine requires notaries to obtain a $50,000 surety bond. This bond must be submitted with your notary application to protect the public from any errors or misconduct.
Step 4: Pay the Application Fees
The fee for becoming a notary in Maine is $50, which must be submitted with your application and bond.
Step 5: Purchase Your Notary Seal
Once your application is approved and you pass the exam, you will need to purchase a notary seal that meets Maine’s legal requirements. The seal must include your name, the words "Notary Public," "State of Maine," and your commission expiration date.
Step 6: Take the Oath of Office
After receiving approval, you will be required to take an Oath of Office before a notary public or other authorized official in Maine.
Step 7: Receive Your Commission Certificate
After completing all the necessary steps, including the Oath of Office, you will receive your commission certificate from the Maine Secretary of State, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Maine?
The processing time is generally 2-4 weeks after the submission of your application and passing the notary exam.
2. Where do I submit my notary application in Maine?
Applications must be submitted to the Maine Secretary of State’s office, either online or by mail.
3. What happens if I fail the notary exam?
If you fail the notary exam, you can retake it. The state provides multiple opportunities throughout the year for applicants to pass.
4. Do I need to maintain a notary journal in Maine?
While Maine does not require notaries to maintain a journal, it is strongly recommended. Keeping a journal helps protect you from liability and provides a record of your work.
2. Requirements for Notary License Renewal in Maine
In Maine, notary commissions are valid for seven years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted to the Maine Secretary of State. The process is similar to the initial application, and you must continue to meet the eligibility requirements.
Step 2: Pay the Renewal Fees
The renewal fee is $50, which must be submitted with your renewal application.
Step 3: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again.
2. Can I perform remote notarizations in Maine?
Yes, Maine allows for remote online notarization (RON). You must register with the state and comply with the additional requirements, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Maine?
Maine allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Maine Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal if you maintain one.