Maryland has a distinctive notary system, requiring applicants to be appointed by the governor and commissioned by the Secretary of State. Additionally, Maryland allows both traditional notarizations and remote online notarizations (RON), giving notaries flexibility in how they perform their duties. Whether you’re applying for the first time or renewing your commission, this guide will walk you through Maryland’s specific requirements to ensure you remain compliant with state law.
1. Requirements to Become a Notary in Maryland
Becoming a notary public in Maryland requires meeting certain eligibility criteria and following a formal appointment process. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Maryland, or if you are a non-resident, you must work in Maryland.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Application
In Maryland, you must complete a notary public application and submit it to the Maryland Secretary of State’s office. Non-residents who work in Maryland must provide proof of their place of employment within the state.
Step 2: Receive Appointment by the Governor
All notary applicants in Maryland must be appointed by the governor. Once you submit your application, it is reviewed by the Secretary of State’s office, which forwards approved applications to the governor for appointment.
Step 3: Pay the Application Fees
The fee for becoming a notary in Maryland is $9 for state employees and $11 for all other applicants. These fees must be paid to the Maryland Secretary of State.
Step 4: Take the Oath of Office
Once your appointment is confirmed, you will be required to take an Oath of Office. The oath must be taken before the Clerk of the Circuit Court in the county where you live (or work, if you are a non-resident).
Step 5: Purchase Your Notary Seal
Once your oath has been administered, you will need to purchase a notary seal that meets Maryland’s legal requirements. The seal must include your name, the words "Notary Public," "State of Maryland," and your commission expiration date.
Step 6: Receive Your Commission Certificate
After you have taken the oath and filed your bond (if required), you will receive your commission certificate from the Maryland Secretary of State, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Maryland?
The process typically takes 4-6 weeks, as applications must go through both the Secretary of State’s office and the governor’s office for appointment.
2. Where do I submit my notary application in Maryland?
Applications must be submitted to the Maryland Secretary of State’s office, either online or by mail. Once appointed, you must also take your Oath of Office at the Circuit Court in your county.
3. What happens if my application is denied?
If your application is denied, you will be informed by the Secretary of State’s office. You may correct any issues and reapply.
4. Do I need to maintain a notary journal in Maryland?
While Maryland does not require notaries to maintain a journal, it is highly recommended. A journal can help protect you from liability and serve as a record of your work.
2. Requirements for Notary License Renewal in Maryland
In Maryland, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted to the Maryland Secretary of State. The renewal process is similar to the initial application, and you must continue to meet the eligibility requirements.
Step 2: Pay the Renewal Fees
The renewal fee is $9 for state employees and $11 for all others. The fee must be submitted with your renewal application.
Step 3: Take a New Oath of Office
Upon approval of your renewal application, you must take a new Oath of Office at the Circuit Court in the county where you live or work. This step is required for your renewal to be valid.
Step 4: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again, including taking the Oath of Office.
2. Can I perform remote notarizations in Maryland?
Yes, Maryland allows for remote online notarization (RON). You must register with the state and use state-approved technology platforms that comply with Maryland’s remote notarization requirements.
3. What fees can I charge for notarial services in Maryland?
Maryland allows notaries to charge a reasonable fee for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Maryland Secretary of State immediately. You will need to order a replacement seal and report any lost or stolen entries from your notary journal if you maintain one.