Michigan offers a streamlined notary process, allowing both residents and non-residents employed in Michigan to apply for a notary commission. The state also embraces remote online notarization (RON), providing modern flexibility for notarial acts. Michigan's unique approach includes an easy online application process through the Secretary of State’s office. This guide will walk you through Michigan’s notary requirements and help ensure compliance with state laws whether you are a first-time applicant or renewing your commission.
1. Requirements to Become a Notary in Michigan
Becoming a notary public in Michigan involves meeting certain eligibility criteria and following a straightforward process. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of Michigan, or if you live out of state, you must be employed in Michigan.
- You must be a U.S. citizen or have legal presence in the U.S.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Application
In Michigan, you must complete an application online through the Michigan Department of State’s online portal. You will need to provide personal details, including proof of residency or employment if applicable.
Step 2: Obtain a $10,000 Surety Bond
Michigan requires notaries to obtain a $10,000 surety bond. This bond protects the public from any errors or misconduct and must be filed with the application.
Step 3: Pay the Application Fees
The fee for becoming a notary in Michigan is $10, which must be submitted with your application and bond.
Step 4: File Your Bond with the County Clerk
After obtaining your bond, you must file it with the county clerk’s office in the county where you live or work. This is a crucial step before you can proceed with notarizations.
Step 5: Purchase Your Notary Seal
Once your bond is filed and your application is approved, you must purchase a notary seal that meets Michigan’s legal requirements. The seal must include your name, the words "Notary Public," "State of Michigan," and your commission expiration date.
Step 6: Receive Your Commission Certificate
After completing all steps, you will receive your commission certificate from the Michigan Department of State, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Michigan?
The processing time typically ranges from 1-2 weeks after submitting your application and filing your bond.
2. Where do I submit my notary application in Michigan?
Applications must be submitted through the Michigan Department of State’s online portal, and your bond must be filed with your local county clerk.
3. What happens if my application is denied?
If your application is denied, you will be notified by the Department of State. You can correct any issues and reapply if necessary.
4. Do I need to maintain a notary journal in Michigan?
Michigan does not legally require notaries to maintain a journal, but it is highly recommended. Keeping a journal helps protect you from liability and provides a record of your work.
2. Requirements for Notary License Renewal in Michigan
In Michigan, notary commissions are valid for six years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted online through the Michigan Department of State. The renewal process is similar to the initial application.
Step 2: Obtain a New $10,000 Surety Bond
Each renewal period requires securing a new $10,000 surety bond. This bond must be submitted with your renewal application.
Step 3: Pay the Renewal Fees
The renewal fee is $10, which must be submitted with your bond and renewal application.
Step 4: File Your Bond with the County Clerk
As with your initial commission, your new bond must be filed with the county clerk’s office in the county where you live or work.
Step 5: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure that the updated seal includes your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again.
2. Can I perform remote notarizations in Michigan?
Yes, Michigan allows for remote online notarization (RON). You must register with the state and comply with the additional requirements, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Michigan?
Michigan law allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Michigan Department of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal if you maintain one.