Minnesota’s notary system offers flexibility for both residents and non-residents who work in the state. Notaries in Minnesota have the option to apply for remote online notarization (RON), making it easier to perform notarial acts digitally. Minnesota’s streamlined process is handled through the Secretary of State’s office, allowing applicants to submit their applications online. Whether you are applying for the first time or renewing your commission, this guide will walk you through Minnesota’s specific requirements to ensure you comply with the state’s notary laws.
1. Requirements to Become a Notary in Minnesota
Becoming a notary public in Minnesota involves meeting certain eligibility criteria and following a straightforward application process. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of Minnesota or a non-resident who works in Minnesota.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Application
In Minnesota, you must complete a notary public application online through the Minnesota Secretary of State’s website. Non-residents must provide proof of their place of employment within the state.
Step 2: Obtain a Surety Bond
Minnesota requires notaries to obtain a $5,000 surety bond. The bond must be filed with your application and ensures that the public is protected from any errors or misconduct.
Step 3: Pay the Application Fees
The fee for becoming a notary in Minnesota is $120 for a four-year term. This fee must be paid when you submit your application and bond.
Step 4: File Your Bond with the County Recorder
Once your application is approved, you must file your surety bond with the county recorder’s office in the county where you live or work.
Step 5: Purchase Your Notary Seal
After your bond is filed, you must purchase a notary seal that meets Minnesota’s legal requirements. The seal must include your name, the words "Notary Public," "State of Minnesota," and your commission expiration date.
Step 6: Receive Your Commission Certificate
After completing all steps, you will receive your commission certificate from the Minnesota Secretary of State, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Minnesota?
The processing time is generally 1-2 weeks after submitting your application and filing your bond.
2. Where do I submit my notary application in Minnesota?
Applications must be submitted online through the Minnesota Secretary of State’s website, and your bond must be filed with your local county recorder’s office.
3. What happens if my application is denied?
If your application is denied, the Minnesota Secretary of State will inform you of the reasons. You may correct any issues and reapply.
4. Do I need to maintain a notary journal in Minnesota?
Minnesota does not require notaries to maintain a journal, but it is highly recommended. A journal can help protect you from liability and provide a record of your work.
2. Requirements for Notary License Renewal in Minnesota
In Minnesota, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted online through the Minnesota Secretary of State. The renewal process is similar to the initial application, and you must continue to meet the eligibility requirements.
Step 2: Obtain a New $5,000 Surety Bond
Each renewal period requires securing a new $5,000 surety bond. The bond must be submitted with your renewal application.
Step 3: Pay the Renewal Fees
The renewal fee is $120 for another four-year term, which must be submitted with your bond and renewal application.
Step 4: File Your Bond with the County Recorder
As with your initial commission, your new bond must be filed with the county recorder’s office in the county where you live or work.
Step 5: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure that the updated seal includes your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again.
2. Can I perform remote notarizations in Minnesota?
Yes, Minnesota allows for remote online notarization (RON). You must register with the state and comply with the additional requirements, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Minnesota?
Minnesota law allows notaries to charge a reasonable fee for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Minnesota Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal if you maintain one.