Mississippi offers a simple and accessible notary application process, requiring applicants to apply through the Secretary of State’s office. The state also allows non-residents who work in Mississippi to apply for a notary commission. While Mississippi does not mandate remote online notarization (RON), the state follows traditional notary practices. Whether you are applying for the first time or renewing your commission, this guide will walk you through the requirements to become a notary in Mississippi.
1. Requirements to Become a Notary in Mississippi
Becoming a notary public in Mississippi requires meeting specific eligibility criteria and following a straightforward process. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of Mississippi, or if you live out of state, you must be employed in Mississippi.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Application
In Mississippi, you must complete an online notary application through the Mississippi Secretary of State’s website. Non-residents who work in Mississippi must provide proof of their place of employment within the state.
Step 2: Obtain a $5,000 Surety Bond
Mississippi requires notaries to obtain a $5,000 surety bond. This bond must be filed with your application and protects the public from any errors or misconduct.
Step 3: Pay the Application Fees
The fee for becoming a notary in Mississippi is $25 for a four-year term. This fee must be submitted with your application and bond.
Step 4: File Your Bond with the Secretary of State
Once your application is approved, you must file your surety bond with the Mississippi Secretary of State’s office.
Step 5: Purchase Your Notary Seal
After your bond is filed, you must purchase a notary seal that meets Mississippi’s legal requirements. The seal must include your name, the words "Notary Public," "State of Mississippi," and your commission expiration date.
Step 6: Receive Your Commission Certificate
Once you complete all the required steps, you will receive your commission certificate from the Mississippi Secretary of State, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Mississippi?
The processing time typically ranges from 1-2 weeks after submitting your application and bond.
2. Where do I submit my notary application in Mississippi?
Applications must be submitted online through the Mississippi Secretary of State’s website, and your bond must be filed with the Secretary of State.
3. What happens if my application is denied?
If your application is denied, you will be notified by the Secretary of State’s office. You may correct any issues and reapply if necessary.
4. Do I need to maintain a notary journal in Mississippi?
Mississippi does not legally require notaries to maintain a journal, but it is highly recommended. A journal can help protect you from liability and provide a record of your work.
2. Requirements for Notary License Renewal in Mississippi
In Mississippi, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted online through the Mississippi Secretary of State. The renewal process is similar to the initial application, and you must continue to meet the eligibility requirements.
Step 2: Obtain a New $5,000 Surety Bond
Each renewal period requires securing a new $5,000 surety bond. The bond must be submitted with your renewal application.
Step 3: Pay the Renewal Fees
The renewal fee is $25 for another four-year term, which must be submitted with your bond and renewal application.
Step 4: File Your Bond with the Secretary of State
As with your initial commission, your new bond must be filed with the Mississippi Secretary of State’s office.
Step 5: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure that the updated seal includes your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again.
2. Can I perform remote notarizations in Mississippi?
Currently, Mississippi does not permit remote online notarization (RON). All notarizations must be performed in person.
3. What fees can I charge for notarial services in Mississippi?
Mississippi law allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Mississippi Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal if you maintain one.