New Hampshire’s notary system offers a straightforward process for both residents and non-residents employed in the state. In addition to traditional notarizations, New Hampshire allows remote online notarization (RON), giving notaries flexibility to meet the needs of modern business practices. This guide will walk you through the requirements to become a notary public in New Hampshire or renew your commission, ensuring compliance with state laws.
1. Requirements to Become a Notary in New Hampshire
Becoming a notary public in New Hampshire involves meeting specific eligibility criteria and following a well-defined application process. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of New Hampshire or be employed in New Hampshire if you live out of state.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Application
In New Hampshire, you must complete a notary public application through the New Hampshire Secretary of State’s website. Non-residents employed in New Hampshire must provide proof of employment within the state.
Step 2: Obtain Three Character References
As part of the application, you must provide the names of three character references who are willing to attest to your integrity and qualifications to serve as a notary.
Step 3: Submit the Notary Application
Once your application is completed and your references are provided, you must submit your application to the New Hampshire Secretary of State’s office for review.
Step 4: Pay the Application Fees
The fee for becoming a notary in New Hampshire is $75 for a five-year term. This fee must be submitted with your application.
Step 5: Take the Oath of Office
After your application is approved, you will be required to take an Oath of Office before a local official, such as a notary public or a justice of the peace.
Step 6: Purchase Your Notary Seal
Once your oath is administered, you must purchase a notary seal that meets New Hampshire’s legal requirements. The seal must include your name, the words "Notary Public," "State of New Hampshire," and your commission expiration date.
Step 7: Receive Your Commission Certificate
After completing all the necessary steps, you will receive your commission certificate from the New Hampshire Secretary of State, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in New Hampshire?
The processing time typically takes 1-3 weeks after submitting your application and completing the oath of office.
2. Where do I submit my notary application in New Hampshire?
Applications must be submitted to the New Hampshire Secretary of State’s office, either online or by mail.
3. What happens if my application is denied?
If your application is denied, you will be informed by the Secretary of State’s office. You can correct any issues and reapply.
4. Do I need to maintain a notary journal in New Hampshire?
While New Hampshire does not require notaries to maintain a journal, it is highly recommended. Keeping a journal helps protect you from liability and serves as a record of your work.
2. Requirements for Notary License Renewal in New Hampshire
In New Hampshire, notary commissions are valid for five years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted to the New Hampshire Secretary of State. The renewal process is similar to the initial application, and you must continue to meet the eligibility requirements.
Step 2: Obtain New Character References
As part of the renewal process, you must again provide three character references who can attest to your integrity and ability to serve as a notary.
Step 3: Pay the Renewal Fees
The renewal fee is $75 for another five-year term, which must be submitted with your application.
Step 4: Take a New Oath of Office
Upon approval of your renewal application, you must take a new Oath of Office before a local official, such as a notary public or a justice of the peace.
Step 5: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure that the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again, including taking the oath of office.
2. Can I perform remote notarizations in New Hampshire?
Yes, New Hampshire allows for remote online notarization (RON). You must register with the state and use state-approved technology platforms that comply with New Hampshire’s remote notarization requirements.
3. What fees can I charge for notarial services in New Hampshire?
New Hampshire law allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the New Hampshire Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal if you maintain one.