New Jersey’s notary system is modernized to allow for both traditional notarizations and remote online notarization (RON). Notary applicants must complete an online training course and pass an exam to ensure they are fully informed of the state’s notary laws. Whether you are applying for the first time or renewing your commission, this guide will help you navigate New Jersey’s specific notary requirements to ensure you remain compliant with state regulations.
1. Requirements to Become a Notary in New Jersey
Becoming a notary public in New Jersey involves meeting specific eligibility criteria and completing a state-required education and exam process. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of New Jersey or work within the state.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Training
New Jersey requires all new notary applicants to complete a mandatory online notary training course. This course covers New Jersey notary laws, ethical responsibilities, and proper notarial procedures.
Step 2: Pass the Notary Exam
Once you complete the training, you must pass a notary exam administered by the New Jersey Department of the Treasury. The exam ensures that applicants are knowledgeable about their duties and the legal aspects of notarizations.
Step 3: Complete the Notary Application
After passing the exam, you must complete an online notary application through the New Jersey Department of the Treasury’s website. You will need to provide proof of residency or employment within New Jersey and personal details.
Step 4: Pay the Application Fees
The fee for becoming a notary in New Jersey is $25 for a five-year term. This fee must be submitted with your application.
Step 5: Take the Oath of Office
Once your application is approved, you must take an Oath of Office before a local county clerk. This step is required before your commission is finalized.
Step 6: Purchase Your Notary Seal
After your oath is administered, you must purchase a notary seal that meets New Jersey’s legal requirements. The seal must include your name, the words "Notary Public," "State of New Jersey," and your commission expiration date.
Step 7: Receive Your Commission Certificate
After completing all the necessary steps, you will receive your commission certificate from the New Jersey Department of the Treasury, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in New Jersey?
The processing time typically ranges from 2-4 weeks after submitting your application and passing the exam.
2. Where do I submit my notary application in New Jersey?
Applications must be submitted online through the New Jersey Department of the Treasury’s website, and your oath must be administered by a county clerk.
3. What happens if I fail the notary exam?
If you fail the notary exam, you may retake it. The state offers multiple opportunities to pass the exam.
4. Do I need to maintain a notary journal in New Jersey?
Yes, New Jersey requires notaries to maintain a notary journal. The journal should include details such as the date of the act, type of notarial act, and the signer’s information.
2. Requirements for Notary License Renewal in New Jersey
In New Jersey, notary commissions are valid for five years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Complete the Renewal Training
New Jersey requires renewing notaries to complete a state-approved online renewal training course to stay updated on notary laws and procedures.
Step 2: Pass the Renewal Exam
As part of the renewal process, notaries must pass a renewal notary exam administered by the New Jersey Department of the Treasury.
Step 3: Submit Your Renewal Application
Renewal applications must be submitted online through the New Jersey Department of the Treasury. You will need to provide proof of completed training and passing the renewal exam.
Step 4: Pay the Renewal Fees
The renewal fee is $25 for another five-year term, which must be submitted with your renewal application.
Step 5: Take a New Oath of Office
Upon approval of your renewal application, you must take a new Oath of Office before a county clerk. This step is required before your renewal is finalized.
Step 6: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure that the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again, including taking the renewal exam and oath of office.
2. Can I perform remote notarizations in New Jersey?
Yes, New Jersey allows for remote online notarization (RON). You must register with the state and use state-approved technology platforms that comply with New Jersey’s remote notarization requirements.
3. What fees can I charge for notarial services in New Jersey?
New Jersey law allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the New Jersey Department of the Treasury immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal.