North Carolina’s notary system emphasizes both education and adherence to state-specific notary laws. The state requires notary applicants to complete an education course and pass an exam before becoming commissioned. North Carolina also allows for traditional notarizations and remote online notarization (RON). This guide will walk you through the requirements to become a notary public in North Carolina and renew your commission while ensuring compliance with state regulations.
1. Requirements to Become a Notary in North Carolina
Becoming a notary public in North Carolina involves meeting certain eligibility criteria and following a structured process. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of North Carolina or be employed in the state.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
- You must have a high school diploma or equivalent.
Step 1: Complete the Notary Education Course
North Carolina requires all new applicants to complete a mandatory notary education course. This course covers North Carolina notary laws, duties, and best practices.
Step 2: Pass the Notary Exam
After completing the education course, you must pass a notary exam administered by the Secretary of State. The exam tests your knowledge of North Carolina’s notary laws and procedures.
Step 3: Complete the Notary Application
Once you pass the exam, you must complete a notary public application through the North Carolina Secretary of State’s website. You will need to provide proof of residency or employment within North Carolina and personal details.
Step 4: Pay the Application Fees
The fee for becoming a notary in North Carolina is $50 for a five-year term. This fee must be submitted with your application.
Step 5: Take the Oath of Office
Once your application is approved, you must take an Oath of Office before the register of deeds in your county of residence or employment.
Step 6: Purchase Your Notary Seal
After your oath is administered, you must purchase a notary seal that meets North Carolina’s legal requirements. The seal must include your name, the words "Notary Public," "State of North Carolina," and your commission expiration date.
Step 7: Receive Your Commission Certificate
After completing all the necessary steps, you will receive your commission certificate from the North Carolina Secretary of State, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in North Carolina?
The processing time typically ranges from 2-4 weeks after submitting your application, passing the exam, and taking the oath of office.
2. Where do I submit my notary application in North Carolina?
Applications must be submitted online through the North Carolina Secretary of State’s website, and your oath must be taken at the register of deeds office in your county.
3. What happens if I fail the notary exam?
If you fail the notary exam, you can retake it. The state offers multiple opportunities to pass the exam throughout the year.
4. Do I need to maintain a notary journal in North Carolina?
While North Carolina does not legally require notaries to maintain a journal, it is highly recommended. Keeping a journal helps protect you from liability and serves as a record of your work.
2. Requirements for Notary License Renewal in North Carolina
In North Carolina, notary commissions are valid for five years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Complete the Renewal Education Course
North Carolina requires renewing notaries to complete a state-approved renewal education course to ensure they stay up to date with any changes in notary laws and procedures.
Step 2: Pass the Renewal Exam
As part of the renewal process, you must pass a renewal notary exam administered by the North Carolina Secretary of State.
Step 3: Submit Your Renewal Application
Renewal applications must be submitted online through the North Carolina Secretary of State. You will need to provide proof of completed education and passing the renewal exam.
Step 4: Pay the Renewal Fees
The renewal fee is $50 for another five-year term, which must be submitted with your renewal application.
Step 5: Take a New Oath of Office
Upon approval of your renewal application, you must take a new Oath of Office before the register of deeds in your county of residence or employment.
Step 6: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure that the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again, including taking the oath of office.
2. Can I perform remote notarizations in North Carolina?
Yes, North Carolina allows for remote online notarization (RON). You must register with the state and use state-approved technology platforms that comply with North Carolina’s remote notarization requirements.
3. What fees can I charge for notarial services in North Carolina?
North Carolina law allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the North Carolina Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal.