Ohio’s notary system is robust, requiring applicants to undergo a background check and complete a state-approved education course. Ohio also allows for remote online notarization (RON), giving notaries the flexibility to perform notarial acts electronically. This guide will walk you through the steps to become a notary public in Ohio and the process for renewing your commission, ensuring compliance with state regulations.
1. Requirements to Become a Notary in Ohio
Becoming a notary public in Ohio involves meeting certain eligibility criteria and completing specific steps. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of Ohio or be employed within the state.
- You must be a U.S. citizen or have legal status in the U.S.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Education Course
Ohio requires all new applicants to complete a mandatory notary education course through a state-approved provider. This course covers Ohio’s notary laws, duties, and best practices.
Step 2: Pass the Notary Exam
After completing the education course, you must pass a notary exam administered by an authorized provider. The exam ensures you understand the responsibilities and laws governing Ohio notaries.
Step 3: Complete a Background Check
Ohio requires a criminal background check as part of the application process. This must be completed through a state-approved vendor and submitted along with your application.
Step 4: Complete the Notary Application
Once you pass the exam and complete the background check, you must complete an online notary public application through the Ohio Secretary of State’s website.
Step 5: Pay the Application Fees
The fee for becoming a notary in Ohio is $15 for a five-year term. This fee must be submitted with your application.
Step 6: Purchase Your Notary Seal
Once your application is approved, you must purchase a notary seal that meets Ohio’s legal requirements. The seal must include your name, the words "Notary Public," "State of Ohio," and your commission expiration date.
Step 7: Receive Your Commission Certificate
After completing all the necessary steps, you will receive your commission certificate from the Ohio Secretary of State, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Ohio?
The processing time typically ranges from 2-4 weeks after submitting your application, background check, and passing the exam.
2. Where do I submit my notary application in Ohio?
Applications must be submitted online through the Ohio Secretary of State’s website after completing the education course and background check.
3. What happens if I fail the notary exam?
If you fail the notary exam, you can retake it. State-approved providers offer multiple opportunities to pass the exam.
4. Do I need to maintain a notary journal in Ohio?
Yes, Ohio requires notaries to maintain a notary journal. The journal should include details such as the date of the act, type of notarial act, and the signer’s information.
2. Requirements for Notary License Renewal in Ohio
In Ohio, notary commissions are valid for five years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Complete the Renewal Education Course
Ohio requires renewing notaries to complete a state-approved renewal education course. This course ensures that notaries stay updated on the latest state laws and practices.
Step 2: Pass the Renewal Exam
As part of the renewal process, notaries must pass a renewal notary exam administered by an authorized provider.
Step 3: Complete a Background Check
Renewing notaries must also complete a criminal background check through a state-approved vendor before submitting their renewal application.
Step 4: Submit Your Renewal Application
Renewal applications must be submitted online through the Ohio Secretary of State. You will need to provide proof of your completed education, passing the exam, and background check.
Step 5: Pay the Renewal Fees
The renewal fee is $15 for another five-year term, which must be submitted with your renewal application.
Step 6: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure the updated seal includes your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again, including passing the exam and background check.
2. Can I perform remote notarizations in Ohio?
Yes, Ohio allows for remote online notarization (RON). You must register with the state and comply with additional requirements, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Ohio?
Ohio law allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Ohio Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal.