Tennessee’s notary system is straightforward, with applicants needing to meet certain basic requirements and complete the application process through their local county. Tennessee also permits remote online notarization (RON), which allows notaries to perform digital notarizations. This guide will walk you through the steps to become a notary public in Tennessee and the process for renewing your commission, ensuring compliance with state regulations.
1. Requirements to Become a Notary in Tennessee
Becoming a notary public in Tennessee involves meeting specific eligibility criteria and completing a few key steps. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of Tennessee or be employed within the state.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Application
In Tennessee, you must complete a notary public application through your local county clerk’s office. If you are a non-resident employed in Tennessee, you must provide proof of your employment within the state.
Step 2: Pay the Application Fees
The fee for becoming a notary in Tennessee varies by county, typically ranging from $10 to $15 for a four-year term. This fee must be submitted with your application.
Step 3: Obtain a Surety Bond
Tennessee requires notaries to obtain a $10,000 surety bond. This bond protects the public from any errors or misconduct during your notarial duties and must be submitted with your application.
Step 4: Take the Oath of Office
Once your application is approved, you must take an Oath of Office before the county clerk in the county where you reside or work. This step finalizes your notary commission.
Step 5: Purchase Your Notary Seal
After your oath is administered, you must purchase a notary seal that meets Tennessee’s legal requirements. The seal must include your name, the words "Notary Public," "State of Tennessee," and your commission expiration date.
Step 6: Receive Your Commission Certificate
After completing all the necessary steps, you will receive your commission certificate from the county clerk’s office, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Tennessee?
The processing time typically ranges from 1-2 weeks after submitting your application, bond, and taking the oath of office.
2. Where do I submit my notary application in Tennessee?
Applications must be submitted through your local county clerk’s office, and your oath must be administered by the county clerk where you reside or work.
3. What happens if my application is denied?
If your application is denied, the county clerk’s office will inform you of the reasons. You may correct any issues and reapply.
4. Do I need to maintain a notary journal in Tennessee?
While Tennessee does not legally require notaries to maintain a journal, it is highly recommended. Keeping a journal helps protect you from liability and serves as a record of your work.
2. Requirements for Notary License Renewal in Tennessee
In Tennessee, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted through your local county clerk’s office. The renewal process is similar to the initial application, and you must continue to meet the eligibility requirements.
Step 2: Obtain a New $10,000 Surety Bond
Each renewal period requires securing a new $10,000 surety bond. The bond must be submitted with your renewal application.
Step 3: Pay the Renewal Fees
The renewal fee varies by county, typically ranging from $10 to $15 for another four-year term, and must be submitted with your renewal application.
Step 4: Take a New Oath of Office
Upon approval of your renewal application, you must take a new Oath of Office before the county clerk in your county of residence or employment.
Step 5: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure that the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again.
2. Can I perform remote notarizations in Tennessee?
Yes, Tennessee allows for remote online notarization (RON). You must register with the state and comply with additional requirements, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Tennessee?
Tennessee law allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Tennessee Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal.