Utah’s notary system requires applicants to meet certain basic criteria and complete an education course to ensure they understand state-specific notary laws. Utah also permits remote online notarization (RON), providing notaries with the flexibility to conduct notarizations digitally. This guide will walk you through the steps to become a notary public in Utah and the process for renewing your commission, ensuring compliance with state regulations.
1. Requirements to Become a Notary in Utah
Becoming a notary public in Utah involves meeting specific eligibility criteria and completing a series of steps. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Utah or be employed in the state.
- You must be able to read and write English.
- You must not have been convicted of a felony unless your civil rights have been restored.
Step 1: Complete the Notary Education Course
Utah requires all new applicants to complete a mandatory notary education course offered by the Utah Division of Corporations and Commercial Code. This course covers essential topics such as Utah’s notary laws, best practices, and duties.
Step 2: Pass the Notary Exam
After completing the education course, you must pass the notary exam administered by the Utah Division of Corporations. The exam tests your understanding of the state’s notary laws and procedures.
Step 3: Complete the Notary Application
Once you pass the exam, you must complete an online notary public application through the Utah Division of Corporations’ website. You will need to provide personal information and verify that you meet the eligibility requirements.
Step 4: Obtain a $5,000 Surety Bond
Utah requires notaries to obtain a $5,000 surety bond. This bond protects the public from any errors or misconduct during your notarial duties and must be submitted with your application.
Step 5: Pay the Application Fees
The fee for becoming a notary in Utah is $55 for a four-year term. This fee must be submitted with your application and bond.
Step 6: Receive Your Commission Certificate
Once your application is approved, the Utah Division of Corporations will issue your commission certificate, confirming your official status as a notary public.
Step 7: Purchase Your Notary Seal and Journal
After receiving your commission certificate, you must purchase a notary seal that meets Utah’s legal requirements. The seal must include your name, the words "Notary Public," "State of Utah," and your commission expiration date. Utah also requires notaries to maintain a notary journal where they document all notarial acts.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Utah?
The processing time generally ranges from 1-2 weeks after submitting your application, passing the exam, and providing the bond.
2. Where do I submit my notary application in Utah?
Applications must be submitted online through the Utah Division of Corporations’ website along with your bond and the required fee.
3. What happens if my application is denied?
If your application is denied, the Utah Division of Corporations will notify you of the reasons. You may correct any issues and reapply.
4. Do I need to maintain a notary journal in Utah?
Yes, Utah requires notaries to maintain a notary journal. The journal should include details such as the date of the act, type of notarial act, and the signer’s information.
2. Requirements for Notary License Renewal in Utah
In Utah, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Complete the Renewal Education Course
Utah requires renewing notaries to complete a state-approved renewal education course. This course ensures notaries stay updated on any changes in state laws and practices.
Step 2: Pass the Renewal Exam
As part of your renewal process, you must pass the Utah renewal notary exam to demonstrate your continued understanding of notary practices.
Step 3: Submit Your Renewal Application
Renewal applications must be submitted online through the Utah Division of Corporations. You will need to provide proof of completed education and passing the renewal exam.
Step 4: Obtain a New $5,000 Surety Bond
Each renewal period requires securing a new $5,000 surety bond. The bond must be submitted with your renewal application.
Step 5: Pay the Renewal Fees
The renewal fee is $55 for another four-year term, which must be submitted with your renewal application.
Step 6: Update or Replace Your Notary Seal and Continue Maintaining Your Journal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. You must also continue maintaining your notary journal throughout your career.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again, including passing the exam and obtaining a new bond.
2. Can I perform remote notarizations in Utah?
Yes, Utah allows for remote online notarization (RON). You must register with the state, complete additional training, and use state-approved technology platforms that comply with Utah’s remote notarization requirements.
3. What fees can I charge for notarial services in Utah?
Utah law allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Utah Division of Corporations immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal.