Vermont’s notary system is accessible to state residents and those employed within Vermont, requiring applicants to meet basic criteria and follow an easy application process. Vermont also permits remote online notarization (RON), which provides flexibility for notaries to perform digital notarizations. This guide will walk you through the steps to become a notary public in Vermont and the process for renewing your commission, ensuring compliance with state regulations.
1. Requirements to Become a Notary in Vermont
Becoming a notary public in Vermont involves meeting specific eligibility criteria and completing a few straightforward steps. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Vermont or have a place of employment within the state.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Application
In Vermont, you must complete a notary public application available through the Vermont Secretary of State’s website. If you are a non-resident, you must provide proof of employment within the state.
Step 2: Pay the Application Fees
The fee for becoming a notary in Vermont is $15 for a two-year term. This fee must be submitted with your application.
Step 3: Take the Oath of Office
Once your application is approved, you must take an Oath of Office before a notary public or other authorized official. This step finalizes your notary commission.
Step 4: Purchase Your Notary Seal
After your oath is administered, you must purchase a notary seal that meets Vermont’s legal requirements. The seal must include your name, the words "Notary Public," "State of Vermont," and your commission expiration date.
Step 5: Receive Your Commission Certificate
After completing all the necessary steps, you will receive your commission certificate from the Vermont Secretary of State, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Vermont?
The processing time generally ranges from 1-2 weeks after submitting your application and taking the oath of office.
2. Where do I submit my notary application in Vermont?
Applications must be submitted online through the Vermont Secretary of State’s website, and your oath must be administered by an authorized official.
3. What happens if my application is denied?
If your application is denied, the Vermont Secretary of State will notify you of the reasons. You may correct any issues and reapply.
4. Do I need to maintain a notary journal in Vermont?
Vermont does not legally require notaries to maintain a journal, but it is highly recommended. Keeping a journal helps protect you from liability and serves as a record of your work.
2. Requirements for Notary License Renewal in Vermont
In Vermont, notary commissions are valid for two years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted through the Vermont Secretary of State. The renewal process is similar to the initial application, and you must continue to meet the eligibility requirements.
Step 2: Pay the Renewal Fees
The renewal fee is $15 for another two-year term, which must be submitted with your renewal application.
Step 3: Take a New Oath of Office
Upon approval of your renewal application, you must take a new Oath of Office before a notary public or other authorized official. This step is required to finalize your renewal.
Step 4: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure that the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again.
2. Can I perform remote notarizations in Vermont?
Yes, Vermont allows for remote online notarization (RON). You must register with the state and use state-approved technology platforms that comply with Vermont’s remote notarization requirements.
3. What fees can I charge for notarial services in Vermont?
Vermont law allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Vermont Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal.