Virginia’s notary system requires applicants to follow a state-specific process and meet eligibility requirements. Virginia also permits remote online notarization (RON), giving notaries the ability to perform digital notarizations. This guide will walk you through the steps to become a notary public in Virginia and the process for renewing your commission, ensuring compliance with state regulations.
1. Requirements to Become a Notary in Virginia
Becoming a notary public in Virginia involves meeting specific eligibility criteria and completing several steps. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Virginia or work within the state.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
Step 1: Complete the Notary Application
In Virginia, you must complete an online notary public application through the Virginia Secretary of the Commonwealth’s website. You will need to provide personal information and verify that you meet the eligibility requirements.
Step 2: Pay the Application Fees
The fee for becoming a notary in Virginia is $45 for a four-year term. This fee must be submitted with your application.
Step 3: Take the Oath of Office
Once your application is approved, you will receive a notification to take an Oath of Office at your local circuit court. This must be completed within 60 days of receiving your approval notice.
Step 4: Purchase Your Notary Seal
After taking your oath, you must purchase a notary seal that meets Virginia’s legal requirements. The seal must include your name, the words "Notary Public," "Commonwealth of Virginia," and your commission expiration date.
Step 5: Receive Your Commission Certificate
After taking the oath and purchasing your notary seal, you will receive your commission certificate from the Virginia Secretary of the Commonwealth, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Virginia?
The processing time typically ranges from 2-4 weeks after submitting your application and completing the Oath of Office.
2. Where do I submit my notary application in Virginia?
Applications must be submitted online through the Virginia Secretary of the Commonwealth’s website, and your oath must be administered at your local circuit court.
3. What happens if my application is denied?
If your application is denied, the Virginia Secretary of the Commonwealth will notify you of the reasons. You may correct any issues and reapply.
4. Do I need to maintain a notary journal in Virginia?
Virginia does not legally require notaries to maintain a journal, but it is highly recommended. Keeping a journal helps protect you from liability and serves as a record of your work.
2. Requirements for Notary License Renewal in Virginia
In Virginia, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted online through the Virginia Secretary of the Commonwealth. The renewal process is similar to the initial application, and you must continue to meet the eligibility requirements.
Step 2: Pay the Renewal Fees
The renewal fee is $45 for another four-year term, which must be submitted with your renewal application.
Step 3: Take a New Oath of Office
Upon approval of your renewal application, you will receive a notification to take a new Oath of Office at your local circuit court. This step is required to finalize your renewal.
Step 4: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure that the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again.
2. Can I perform remote notarizations in Virginia?
Yes, Virginia allows for remote online notarization (RON). You must register with the state and use state-approved technology platforms that comply with Virginia’s remote notarization requirements.
3. What fees can I charge for notarial services in Virginia?
Virginia law allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Virginia Secretary of the Commonwealth immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal.