Whether you’re looking to become a notary public in Washington state for the first time or renew your existing commission, the process can be straightforward if you follow the right steps. This guide outlines both how to become a notary and how to renew your license, helping you stay compliant and ready to serve. We’ve also included a helpful FAQ section to address common concerns and ensure you have all the information you need in one place.
1. Requirements to Become a Notary in Washington State
Becoming a notary public in Washington requires meeting certain eligibility criteria and following a step-by-step process to ensure you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of Washington state, or if you live out of state, you must be employed or have a business in Washington.
- You must be able to read and write English.
- You cannot have been convicted of a serious crime that would impact your ability to perform notarial acts.
Step 1: Complete the Required Notary Training
Washington state requires you to complete a notary public training course. This course will teach you the state’s notary laws, responsibilities, and best practices. You can find approved training providers through the Washington Department of Licensing, and many offer flexible online options.
- What to Expect from Training: The course will cover topics such as notary ethics, state-specific laws, and how to perform various notarial acts like acknowledgments and jurats. Most courses range from 2-6 hours, depending on the provider.
Step 2: Pass the Notary Exam
After completing your training, you must pass a notary exam to demonstrate your understanding of Washington’s notary laws and practices. The exam typically consists of multiple-choice questions on verifying signer identities, preventing fraud, and knowing when to refuse a notarization.
- Tip: Practice exams offered by training providers can help you prepare. Study the materials thoroughly, especially the sections covering ethics and legal responsibilities.
Step 3: Secure a $10,000 Surety Bond
Next, you’ll need to obtain a surety bond worth $10,000. This bond protects the public from any errors or misconduct you may commit as a notary. Bonds are available from bonding companies, insurance agents, or specialized notary services.
Step 4: Submit the Notary Application
Once you’ve completed your training and obtained your bond, it’s time to submit your notary application to the Washington Department of Licensing. You’ll need to include:
- Proof of completed training and exam.
- Proof of your surety bond.
- The application fee, currently set at $30.
Applications can be submitted online through the Department of Licensing’s portal or by mail.
Step 5: Purchase Your Notary Seal and Journal
Upon receiving approval for your notary commission, you will need to purchase a notary seal or stamp that meets Washington’s legal requirements. You’ll also need a notary journal to record all of your notarial acts, which is required by state law.
Step 6: Receive Your Commission Certificate
Once your application is approved, you will receive your commission certificate. This document confirms your official status as a notary public. Be sure to keep this certificate in a safe place and update your notary seal with your commission expiration date.
Frequently Asked Questions (FAQ) For New Notaries
1. What if I fail the notary exam?
If you fail the notary exam, you can retake it. Most training providers allow you to schedule another attempt after a short waiting period. Be sure to review the study materials provided during your course and take practice tests to better prepare for the exam.
2. How long does the application process take after submission?
Once you’ve submitted your application, it usually takes 2-4 weeks for the Washington Department of Licensing to process it. During high-volume periods, processing times can vary. It’s best to apply early if you have a specific timeline to meet.
3. Where can I find approved training providers for Washington notaries?
You can find a list of approved training providers on the Washington Department of Licensing website. Many courses are available online, offering flexibility to complete your training at your own pace.
4. What types of questions are on the notary exam?
The notary exam generally consists of multiple-choice questions covering Washington state notary laws, best practices, and different types of notarial acts (e.g., acknowledgments, jurats). Questions often focus on verifying the identity of signers, ethical issues, and recognizing situations where you must refuse a notarization.
5. How do I properly maintain my notary journal?
Washington law requires notaries to maintain a notarial journal that includes details such as the date, type of notarial act, name and address of the signer, and the form of identification used. Your journal must be kept for at least 10 years after your last notarial act. Ensure it’s stored securely to protect the personal information of signers.
2. Requirements for Notary License Renewal in Washington State
Notary commissions in Washington state are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Complete Renewal Training and Exam
Just like when you first became a notary, renewal requires completing a notary training course and passing the associated exam. This ensures you stay up-to-date with any changes in Washington’s notary laws and regulations.
Step 2: Begin Renewal Process Early
You can renew your notary license up to 120 days before your current commission expires. It’s important to renew early to avoid any gaps in your notary status, as you cannot perform notarial acts once your commission expires until it is renewed.
Step 3: Obtain a New $10,000 Surety Bond
Every renewal period requires securing a new surety bond. This bond must again be worth $10,000 and cover the duration of your renewed four-year commission. You can renew your bond through the same providers you used for your initial bond.
Step 4: Submit Your Renewal Application
Renewal applications are also submitted through the Washington Department of Licensing’s online portal or by mail. You will need to provide proof of your completed training, a new surety bond, and the renewal application fee (typically $30).
Step 5: Update or Replace Your Notary Seal
If your notary seal or stamp has become worn or no longer meets the state’s requirements, you’ll need to replace it. Make sure your seal reflects your updated commission expiration date and is ready for use after renewal.
Step 6: Maintain Your Notary Journal
Your notarial journal must continue to be maintained throughout your career as a notary. Washington law requires you to keep a record of all notarial acts for at least 10 years, even after your commission expires. Be sure to securely store your journal for the entire retention period.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What should I do if I forget to renew my notary commission on time?
If your commission expires, you cannot perform any notarial acts until you’ve renewed it. You may need to start the application process over, including retaking the training and securing a new surety bond. To avoid this, begin your renewal process at least 120 days before your current commission expires.
2. Can I perform electronic or remote notarizations in Washington state?
Yes, Washington state allows for electronic notarization (eNotarization) and remote online notarization (RON). However, you must register with the state and select an approved technology provider to perform these acts. Additional training may also be required.
3. What fees can I charge for notarial services in Washington?
Washington state law limits the maximum fees notaries can charge. Currently, the cap is $10 per notarization. If you perform remote notarizations, additional fees may apply based on the complexity of the transaction, but they must be disclosed upfront.
4. What happens if I lose my notary seal or journal?
If your notary seal or journal is lost or stolen, you must notify the Washington Department of Licensing immediately. This helps protect you and the public from fraudulent acts. You may need to replace your seal and get a new journal before performing any more notarial acts.
Additional Resources
For more detailed information, helpful tools, and official documents, check out the following links:
- Washington Department of Licensing Notary Information: Access the official state page for notary licensing requirements, training providers, and application portals.
- Approved Notary Training Providers: Find a training provider that fits your needs, including online and in-person options.
- Submit Your Notary Application: Start your application or renew your notary commission through the state's official portal.
- Remote Online Notarization (RON) Requirements: Learn more about how to become authorized to perform electronic and remote notarizations.