Georgia’s notary system is unique in that it operates at the county level, which means applicants must apply through their local county clerk’s office rather than a central state body.
With a straightforward application process that doesn’t require mandatory training, Georgia also stands out for its emphasis on community accountability, where applicants must often provide endorsements from local residents. Whether you’re looking to become a traditional notary or renew your commission, this guide will walk you through the specific steps to ensure compliance with Georgia’s local requirements.
1. Requirements to Become a Notary in Georgia
Becoming a notary public in Georgia requires meeting certain eligibility criteria and following a county-based process to ensure you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Georgia or maintain a place of employment in Georgia.
- You must be able to read and write English.
- You cannot have any disqualifying criminal convictions.
Step 1: Apply Through Your County Clerk’s Office
In Georgia, all notary applications are processed at the county level through your local county clerk’s office. The application typically asks for personal details and requires you to declare the jurisdiction where you will perform your duties.
Step 2: Provide Endorsements
Many counties in Georgia require applicants to provide endorsements or character references from local residents or business owners. Check with your county clerk’s office for specific requirements.
Step 3: Pay the Application Fees
The fee for becoming a notary public in Georgia varies by county but typically ranges from $37 to $42. This fee must be paid when you submit your application to the county clerk’s office.
Step 4: Purchase Your Notary Seal
Once your application is approved, you will need to purchase a notary seal that meets Georgia’s legal requirements. The seal must include your name, the words "Notary Public," "State of Georgia," and your commission expiration date.
Step 5: Take the Oath of Office
After your application is approved, you will be required to take an Oath of Office before the county clerk or a designated public official. This is required to officially receive your commission.
Step 6: Receive Your Commission Certificate
Once your Oath of Office has been completed and processed, you will receive your commission certificate from your county clerk’s office. This certificate confirms your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Georgia?
The processing time varies by county but is generally between 1-2 weeks after submitting your application.
2. Where do I submit my notary application in Georgia?
Applications must be submitted to your local county clerk’s office. Some counties may accept applications online, while others may require in-person submissions.
3. What happens if my application is denied?
If your application is denied, your county clerk’s office will notify you of the reasons. You may correct the issues and reapply.
4. Do I need to maintain a notary journal in Georgia?
Georgia does not legally require notaries to maintain a journal of their acts, but it is highly recommended. A journal can help protect you from liability and provide a record of your work.
2. Requirements for Notary License Renewal in Georgia
In Georgia, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application to the County Clerk
Renewal applications must be submitted to your county clerk’s office. The process is similar to the initial application, and you may need to provide proof of continued eligibility.
Step 2: Pay the Renewal Fees
The renewal fee varies by county but typically ranges from $37 to $42. The fee must be paid at the time of your renewal application submission.
Step 3: Take a New Oath of Office
As part of the renewal process, you will need to take a new Oath of Office before the county clerk or a designated official. This step is required for your renewal to be complete.
Step 4: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again.
2. Can I perform remote notarizations in Georgia?
Yes, Georgia allows for remote online notarization (RON). You must register with the state and comply with the additional requirements, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Georgia?
Georgia allows notaries to charge a reasonable fee for their services. While the state does not set a specific maximum, fees must be agreed upon with the client in advance.
4. What should I do if my notary seal is lost or stolen?
If your notary seal is lost or stolen, you must notify your county clerk’s office immediately. You will need to obtain a replacement seal and report any lost or stolen entries if you maintain a journal.