Idaho’s notary system offers flexibility with its online application process and even allows residents of neighboring states to apply if they are employed within Idaho. Idaho also uniquely allows notaries to perform both in-person and remote online notarizations (RON), providing modernized opportunities for notarial acts. This guide will walk you through Idaho’s specific requirements, helping you navigate the steps to becoming or renewing as a notary in the Gem State.
1. Requirements to Become a Notary in Idaho
Becoming a notary public in Idaho requires meeting certain eligibility criteria and following a straightforward process to ensure you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Idaho or a neighboring state if you work in Idaho.
- You must be able to read and write English.
- You cannot have any disqualifying criminal convictions.
Step 1: Complete the Notary Application
In Idaho, you must complete an application through the Idaho Secretary of State’s online portal. The application will ask for personal details and information regarding your employment or residence.
Step 2: Obtain a $10,000 Surety Bond
Idaho requires notaries to obtain a $10,000 surety bond to protect the public from any errors or misconduct. The bond must be filed with your application and can be obtained through a licensed bonding or insurance company.
Step 3: Pay the Application Fees
The fee for becoming a notary in Idaho is $30. This fee must be submitted with your application and bond through the Secretary of State’s online portal.
Step 4: Purchase Your Notary Seal
Once your application is approved, you will need to purchase a notary seal that meets Idaho’s legal requirements. The seal must include your name, the words "Notary Public," "State of Idaho," and your commission expiration date.
Step 5: Receive Your Commission Certificate
After your application and bond have been processed, you will receive your commission certificate from the Idaho Secretary of State. This certificate confirms your official status as a notary public in Idaho.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Idaho?
The processing time is typically 1-2 weeks after the submission of your application and bond.
2. Where do I submit my notary application in Idaho?
Applications must be submitted online through the Idaho Secretary of State’s online portal.
3. What happens if my application is denied?
If your application is denied, the Idaho Secretary of State will inform you of the reasons and provide guidance on how to correct the issues and reapply.
4. Do I need to maintain a notary journal in Idaho?
Yes, Idaho law requires notaries to maintain a journal of all their notarial acts. The journal must include details such as the date, type of act, name and address of the signer, and form of identification used.
2. Requirements for Notary License Renewal in Idaho
In Idaho, notary commissions are valid for six years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted online through the Idaho Secretary of State’s portal. Be sure to apply well before your commission’s expiration date to avoid any gaps in your duties as a notary.
Step 2: Obtain a New $10,000 Surety Bond
Each renewal period requires you to secure a new $10,000 surety bond. The bond must be submitted along with your renewal application.
Step 3: Pay the Renewal Fees
The renewal fee is $30 and must be submitted with your bond and renewal application.
Step 4: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure the updated seal includes your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again.
2. Can I perform remote notarizations in Idaho?
Yes, Idaho allows for remote online notarization (RON). You must register with the state and meet the additional requirements, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Idaho?
Idaho law allows notaries to charge a reasonable fee for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Idaho Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal.