Iowa stands out for its flexible residency requirements, allowing not only residents but also non-residents who work in the state to apply for a notary commission. The state also offers both traditional and remote online notarizations (RON), making it modern and accessible for notaries looking to meet evolving client needs. This guide will walk you through Iowa’s specific requirements for becoming a notary and renewing your commission, ensuring that you stay compliant with state laws.
1. Requirements to Become a Notary in Iowa
Becoming a notary public in Iowa requires meeting certain eligibility criteria and following a straightforward process to ensure you are properly commissioned. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a legal resident of Iowa, or if you live out of state, you must be employed in Iowa.
- You must be able to read and write English.
- You cannot have any disqualifying criminal convictions.
Step 1: Complete the Notary Application
In Iowa, you must complete a notary public application and submit it to the Iowa Secretary of State’s office. The application requires personal details, as well as your employment information if you are a non-resident working in the state.
Step 2: Pay the Application Fees
The fee for becoming a notary in Iowa is $30 for a three-year commission. This fee must be submitted with your application.
Step 3: Purchase Your Notary Seal
Once your application is approved, you will need to purchase a notary seal that meets Iowa’s legal requirements. The seal must include your name, the words "Notary Public," "State of Iowa," and your commission expiration date.
Step 4: Take the Oath of Office
After your application is approved, you will be required to take an Oath of Office. This oath may be taken before a notary or other official authorized to administer oaths in Iowa.
Step 5: Receive Your Commission Certificate
Once you have completed the Oath of Office and all documentation has been processed, you will receive your commission certificate from the Iowa Secretary of State. This certificate confirms your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Iowa?
Processing times typically range from 1-2 weeks after submitting your application and completing the Oath of Office.
2. Where do I submit my notary application in Iowa?
Applications must be submitted to the Iowa Secretary of State’s office, either online or by mail.
3. What happens if my application is denied?
If your application is denied, the Iowa Secretary of State will notify you of the reasons. You may correct the issues and reapply.
4. Do I need to maintain a notary journal in Iowa?
Iowa does not require notaries to maintain a journal, but it is highly recommended. Keeping a journal can help protect you from liability and serve as a record of your work.
2. Requirements for Notary License Renewal in Iowa
In Iowa, notary commissions are valid for three years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted to the Iowa Secretary of State. The process is similar to the initial application and can be completed online.
Step 2: Pay the Renewal Fees
The renewal fee is $30 for a three-year commission and must be submitted with your renewal application.
Step 3: Take a New Oath of Office
As part of the renewal process, you must take a new Oath of Office before a notary or other authorized official. This step is required for your renewal to be complete.
Step 4: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure the updated seal includes your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again.
2. Can I perform remote notarizations in Iowa?
Yes, Iowa allows for remote online notarization (RON). You must register with the state and meet the additional requirements, including using state-approved technology platforms.
3. What fees can I charge for notarial services in Iowa?
Iowa law allows notaries to charge a reasonable fee for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Iowa Secretary of State immediately. You will need to order a new seal and report any lost or stolen entries if you maintain a journal.