Pennsylvania’s notary system is detailed and requires applicants to complete a state-approved education course and pass an exam to ensure they are well-versed in state notary laws. Pennsylvania also allows for remote online notarization (RON), providing flexibility for digital notarizations. This guide will walk you through the requirements to become a notary public in Pennsylvania and the steps for renewing your commission, ensuring compliance with state regulations.
1. Requirements to Become a Notary in Pennsylvania
Becoming a notary public in Pennsylvania involves meeting certain eligibility criteria and following a structured process. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of Pennsylvania or have a place of employment within the state.
- You must be able to read and write English.
- You cannot have any felony convictions unless your rights have been restored.
- You must be of good character, integrity, and competency.
Step 1: Complete the Notary Education Course
Pennsylvania requires all new notary applicants to complete a state-approved notary education course. This course covers essential topics such as notary laws, responsibilities, and proper procedures.
Step 2: Pass the Notary Exam
After completing the education course, you must pass a notary exam administered by the Pennsylvania Department of State. The exam tests your knowledge of the state’s notary laws and procedures.
Step 3: Complete the Notary Application
Once you pass the exam, you must complete an online notary public application through the Pennsylvania Department of State’s website. You will need to provide proof of education and personal information.
Step 4: Obtain a $10,000 Surety Bond
Pennsylvania requires notaries to obtain a $10,000 surety bond. This bond protects the public from any errors or misconduct during your notarial duties and must be submitted with your application.
Step 5: Pay the Application Fees
The fee for becoming a notary in Pennsylvania is $42 for a four-year term. This fee must be submitted with your application and bond.
Step 6: Take the Oath of Office
Once your application is approved, you must take an Oath of Office before a recorder of deeds in the county where you reside or work.
Step 7: Purchase Your Notary Seal
After your oath is administered, you must purchase a notary seal that meets Pennsylvania’s legal requirements. The seal must include your name, the words "Notary Public," "Commonwealth of Pennsylvania," and your commission expiration date.
Step 8: Receive Your Commission Certificate
After completing all the necessary steps, you will receive your commission certificate from the Pennsylvania Department of State, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Pennsylvania?
The processing time generally ranges from 2-4 weeks after submitting your application, passing the exam, and taking the oath of office.
2. Where do I submit my notary application in Pennsylvania?
Applications must be submitted online through the Pennsylvania Department of State’s website after completing the education course and passing the exam.
3. What happens if I fail the notary exam?
If you fail the notary exam, you can retake it. The Pennsylvania Department of State offers multiple opportunities to pass the exam.
4. Do I need to maintain a notary journal in Pennsylvania?
Yes, Pennsylvania requires notaries to maintain a notary journal. The journal should include details such as the date of the act, type of notarial act, and the signer’s information.
2. Requirements for Notary License Renewal in Pennsylvania
In Pennsylvania, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Complete the Renewal Education Course
Pennsylvania requires renewing notaries to complete a state-approved renewal education course. This ensures that notaries stay up-to-date with any changes in state laws and procedures.
Step 2: Pass the Renewal Exam
As part of your renewal process, you must pass the Pennsylvania renewal notary exam to demonstrate your continued understanding of notary practices.
Step 3: Submit Your Renewal Application
Renewal applications must be submitted online through the Pennsylvania Department of State. You will need to provide proof of completed education and passing the renewal exam.
Step 4: Obtain a New $10,000 Surety Bond
Each renewal period requires securing a new $10,000 surety bond. The bond must be submitted with your renewal application.
Step 5: Pay the Renewal Fees
The renewal fee is $42 for another four-year term, which must be submitted with your renewal application.
Step 6: Take a New Oath of Office
Upon approval of your renewal application, you must take a new Oath of Office before a recorder of deeds in the county where you reside or work.
Step 7: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure that the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again, including passing the training and exam.
2. Can I perform remote notarizations in Pennsylvania?
Yes, Pennsylvania allows for remote online notarization (RON). You must register with the state and use state-approved technology platforms that comply with Pennsylvania’s remote notarization requirements.
3. What fees can I charge for notarial services in Pennsylvania?
Pennsylvania law allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Pennsylvania Department of State immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal.