Wisconsin’s notary system requires applicants to follow a specific process and meet eligibility criteria. Wisconsin also permits remote online notarization (RON), allowing notaries to perform digital notarizations. This guide will walk you through the steps to become a notary public in Wisconsin and the process for renewing your commission, ensuring compliance with state regulations.
1. Requirements to Become a Notary in Wisconsin
Becoming a notary public in Wisconsin involves meeting eligibility criteria and completing a few key steps. Here's how to get started:
Eligibility Criteria
Before you begin the application process, ensure you meet the following criteria:
- You must be at least 18 years old.
- You must be a resident of Wisconsin, or if you live out of state, you must be employed in Wisconsin.
- You must be able to read and write English.
- You must not have been convicted of a felony unless your rights have been restored.
Step 1: Complete the Notary Application
In Wisconsin, you must complete a notary public application available through the Wisconsin Department of Financial Institutions’ website. Non-residents must provide proof of employment in Wisconsin.
Step 2: Pay the Application Fees
The fee for becoming a notary in Wisconsin is $20 for a four-year term. This fee must be submitted with your application.
Step 3: Purchase Your Notary Seal and Bond
While Wisconsin does not require notaries to obtain a surety bond, you must purchase a notary seal that meets Wisconsin’s legal requirements. The seal must include your name, the words "Notary Public," "State of Wisconsin," and your commission expiration date.
Step 4: Take the Oath of Office
After receiving your notary commission certificate, you must take an Oath of Office before a local official or another authorized notary public. This oath must be filed with the Wisconsin Department of Financial Institutions to finalize your commission.
Step 5: Receive Your Commission Certificate
Once your application is processed, you will receive your commission certificate from the Wisconsin Department of Financial Institutions, confirming your official status as a notary public.
Frequently Asked Questions (FAQ) For New Notaries
1. How long does it take to become a notary in Wisconsin?
The processing time typically ranges from 1-3 weeks after submitting your application, paying the fees, and taking the oath.
2. Where do I submit my notary application in Wisconsin?
Applications must be submitted online through the Wisconsin Department of Financial Institutions’ website.
3. What happens if my application is denied?
If your application is denied, the Wisconsin Department of Financial Institutions will notify you of the reasons. You may correct any issues and reapply.
4. Do I need to maintain a notary journal in Wisconsin?
Wisconsin does not legally require notaries to maintain a journal, but it is highly recommended. Keeping a journal helps protect you from liability and serves as a record of your work.
2. Requirements for Notary License Renewal in Wisconsin
In Wisconsin, notary commissions are valid for four years, after which you must renew your license to continue performing notarial acts. Here’s what you need to know about renewing your commission:
Step 1: Submit Your Renewal Application
Renewal applications must be submitted online through the Wisconsin Department of Financial Institutions. The renewal process is similar to the initial application, and you must continue to meet the eligibility requirements.
Step 2: Pay the Renewal Fees
The renewal fee is $20 for another four-year term, which must be submitted with your renewal application.
Step 3: Take a New Oath of Office
Upon approval of your renewal application, you must take a new Oath of Office before a local official or another authorized notary public and submit it to the Wisconsin Department of Financial Institutions.
Step 4: Update or Replace Your Notary Seal
If your notary seal has become worn or no longer meets state requirements, you will need to purchase a new one. Ensure that the updated seal reflects your renewed commission expiration date.
Frequently Asked Questions (FAQ) For Renewing Notaries
1. What happens if my notary commission expires before I renew?
If your commission expires, you must stop performing notarial acts immediately. You will need to reapply and complete the full application process again, including taking the Oath of Office.
2. Can I perform remote notarizations in Wisconsin?
Yes, Wisconsin allows for remote online notarization (RON). You must register with the state and use state-approved technology platforms that comply with Wisconsin’s remote notarization requirements.
3. What fees can I charge for notarial services in Wisconsin?
Wisconsin law allows notaries to charge reasonable fees for their services. Fees must be agreed upon with the client in advance.
4. What should I do if my notary seal or journal is lost or stolen?
If your notary seal or journal is lost or stolen, you must notify the Wisconsin Department of Financial Institutions immediately. You will need to order a new seal and report any lost or stolen entries from your notary journal.